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HR Office Assistant
Logan, UT
Job Description
HR Office Assistant
Requisition ID: 2024-7836
# of Openings: 1
Location: US-UT-Logan
Category: Human Resources
Position Type: Non-benefited (hourly) Part-Time
Job Classification: Non-Benefited
College: Finance & Administrative Service
Department: Human Resources
Advertised Salary: $13.00 an hour
Overview
Come join our Human Resources (HR) Team as a Part-time Office Assistant for Utah State University! This position will be a part-time appointment working approximately 15-20 hours a week, Monday through Friday. The main part of the job is helping oversee the office filing processes along with covering the front desk staff assistant's lunches and days off as needed. This requires answering and directing phone calls appropriately and assisting walk-in customers. This position is part of a fantastic team.
Responsibilities
General office duties to include (but not limited to):
- Front desk receptionist coverage as needed. Answering phones, directing calls to appropriate parties, and data entry.
- Verifications of employment and URS terminations
- Benefit change tickets
- Scan and upload documents to Xtender
- Process termination files
- Arrange and organize the office filing room (vault)
- Research missing files
- Request archive folders
- Office filing
- Filing projects
- Performs miscellaneous job-related duties as assigned
Qualifications
Minimum Qualifications:
- Demonstrated experience in a public/customer service role.
- Ability to communicate clearly, both verbally and in writing with the public and customers.
- Working knowledge of Microsoft Office programs.
- High School diploma/GED.
Preferred Qualifications:
- Relevant post-secondary training or related certificate.
- Prior clerical/office work experience.
Knowledge, Skills, and Abilities:
- Ability and skill to make decisions regarding the day-to-day operation of the functional area.
- Ability to maintain the confidentiality of records and information.
- Proficiency in database and records management.
- Competence in preparing routine administrative paperwork.
- Demonstrated problem-solving abilities with creative solutions to human resources issues.
- Ability to handle interactions with frustrated or upset customers professionally.
- Strong organizational skills with the capacity to manage interruptions efficiently.
- Ability to process highly confidential personnel records discreetly.
- Works well in both team and independent environments.
- Critical thinking skills utilizing logic and reasoning to identify solutions.
Core Characteristics:
- Initiative-taking demeanor.
- Action-oriented approach.
- Continuous learning mindset.
- Commitment to ethical behavior and decision making.
- Honest, trustworthy, and possessing a strong work ethic.
- Dedication to the improvement of USU.
- Self-motivation and efficient multitasking capabilities.
Required Documents
Along with the online application, please attach:
- Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
**Document size may not exceed 10 MB.**
Advertised Salary
$13.00 an hour
ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
University Highlights
USU Human Resources is dedicated to a positive customer experience and team members are empowered to engage employees and use their personal talents to achieve the mission of the university. We support and encourage rather than judge, criticize, and critique. We value diversity and have high expectations of performance and values. We believe in maintaining an open-minded approach to problem-solving, conflict management, and decision-making. Our staff members are team players who excel at building trusting relationships with customers and co-workers. We strive for a reputation of integrity. If you desire to work in such an environment and meet the qualifications, we welcome your application!
Founded in 1888, Utah State University is Utahs premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utahs counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.
Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the universitys ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
About the Region
U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USUs main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institutes 2022 ranking for best-performing small cities in the nation.
*updated 04/2024
https://careers-usu.icims.com/jobs/7836/hr-office-assistant/job?in_iframe=1
Notice of Non-discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, Ut 84322
For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov
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USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university’s academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Part Time
Salary and Benefits
$13.00 an hour
Required Education
Bachelor's Degree
Required Experience
Open
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